Portal is the simple, mobile- and user friendly Webware platform.
Everyday users open, create, sign, send for review and move documents through processes from their desk or their phone, with ease. Portal runs on the same secure, audit-ready platform your admins configure in Hub.
Member of the Estonian Association of Information Technology and Telecommunications (ITL).
Webware is one records management platform that comes with two interfaces: Hub for the people who design the system and information flows, and Portal for everyday users who just need to get things done.
Most document and records management systems force both groups into a single interface. Webware splits them on purpose: Hub for admins and Portal for users.
Built from the feedback: 80% of our users said that for them, platforms was not super easy to use, however administrators love the complex systems and workflows they can build without IT tickets. We just built Portal next to Hub - so everyone could be happy!
Powerful document systems are too complicated, so daily users fall back to email, paper and shared drives.
Every workaround is a document outside your audit trail - and a compliance risk.
Platform's training and support eats time you don't have.
Approvals and signatures stall since platforms are not comfortable to use.
Easier systems are too much "in box" and do not have the flexibility.
Webware is a configurable document and records management platform for regulated organisations, delivered as two interfaces. Hub is made for the experts who design the system, and Portal for everyone else uses to get work done.
Portal is the everyday face of Webware. Portale shows people only what they need:
the documents they work with and the actions they take most - create, sign, send for review, start a process.
It's fast to search, works on mobile, and runs on the same secure, audit-ready backbone as Hub.
Create and generate documents from templates.
Fill them in and convert to PDF.
Sign, send for review, or run a workflow in a couple of taps.
Also in all gadgets, including mobile.
High-level search over metadata.
Find anything you're allowed to see, instantly, through powerful search.
Simple enough to use from day one.
When the tool is easy, documents stay in the system.
Sign, route and approve documents from anywhere.
fewer bottlenecks waiting on one person at a desk. Sequential, parallel or hybrid, assigned to a person or a group.
Every action from view to change still flows into Webware's full log.
Portal and Hub are both secured, ISO 20027 standar is on a make.
Admins design the workflows and processes your team simply runs in Portal.
For everyone who use document and records management just for a part of daily life.
The main idea of Portal is to make information flow seamlessly and reduce the administrative stress that bureaucracy and documents can bring
Portal is used by:
Everyone that needs to sign, review or approve documents.
For ease the buerocracy within company and keep everything in one place
Anyone who handles documents occasionally and just needs to act, not configure.
Banking & finance, healthcare, ports & logistics, insurance, universities, public sector
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Modules add what your organisation needs on top of the Webware platform — add the ones you use, leave the rest.
Share documents with outside partners to review or sign, while your Hub stays inside your network.
Explore Partner Secure Share →
Integrate Webware with the systems you already run, so data moves without re-keying.
Explore Connect →
One Microsoft login, with MFA and conditional access applied automatically.
Explore Microsoft SSO →
Prove documents came from your organisation and were not altered.
Explore E-Seal →
