Webware is a configurable document management system for regulated organisations.
Member of the Estonian Association of Information Technology and Telecommunications (ITL).
Information management takes more time and money than most organisations expect. But it is critical for regulated sectors.
Separate softwares split your information and create more manual work and work-related stress.
Rigid "boxed" software makes every process change slow and costly. And every change waits for IT.
So people use email, paper and shared drives. Not secure and out of the audit trail.
Webware is a configurable document and records management platform for regulated organisations.
Platform comes in two interfaces: Hub for the experts who design the system, and Portal everyone else uses to get work done.
of the workweek is wasted by employees searching for the information they need
of organizations believe better document management would improve regulatory compliance
per employee is lost every year due to document management inefficiencies
Webware covers the full document lifecycle, from creation to archiving and destruction.
You can change any workflow quickly and safely. No custom development needed.
Webware has two interfaces. Admins get every setting they need. Everyone else gets a simple screen.
Webware Hub and Portal run on the same platform and the same data.
Hub is for the people who design your records management.
Portal is for everyone who needs to get work done.
Records managers, IT and compliance design document types, workflows, permissions and retention themselves — for even the most regulated processes — and prove every step in seconds.
Everyone else creates, signs and moves documents intuitively, on desktop or mobile, without training — on the same secure, audit-ready platform.
Records, documents ans processes for
People & HR
Finance & bookkeeping
Sales & customer documents
Procurement & contracts
Compliance & archiving
Quality assurance
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Run even highly regulated, multi-country processes in one system.
Configure it like building blocks based on what you need - no vendor or IT tickets needed.
Connects to your other systems. Runs on-premises or in the EU cloud. Half a century of continuous development.
Full audit trail, version history, eIDAS signing and stamping, granular access control.
Tools like SharePoint and shared drives are good at keeping files.
Managing documents takes more. You need to control how a document moves, who can see and sign it, how it’s versioned, how long it’s kept, and when it’s archived. And you need to prove every step.
With generic tools, you build and maintain that layer yourself. It gets fragile as soon as processes get complex.
a place to put files
folders & permissions you maintain
search
manual processes around it
you build the rest
Webware is built for the management layer of important info and processes, not just storage of documents.
Document and process workflows, ERP/eID/e-government connectors, and qualified e-signing all ship out of the box — configured to your processes, not custom-built — with a named local partner and an accountable SLA.
So your team managers information to a professsional, audit-ready standard from day one, instead of becoming the system's maintainer.
configurable workflows
granular access across teams & partners
version history & full audit trail
retention, archiving & destruction
eIDAS signing
built-in integrations
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