Large organization slow down when the information is scattered and the processes unclear. The same document in four places, rules nobody can find, an approval sitting in someone's inbox, and a rulebook saying all of it has to be provable five years from now.
We build the platform that takes that weight off.
- Clear information. Documents and records live in one place, so people find what they need.
- Simple processes. Workflows follow how your organisation really decides. We help you simplify them, often retiring systems you no longer need.
- Provable decisions. Every document carries a log of who viewed, changed or signed it, and when. You are audit-ready every day.
one document and records management platform, built and supported by the same team ever since
private and public sector organisations run their records on the Webware platform
across the Baltics and Nordics manage their documents in Webware
We have delivered for listed companies, ministries and agencies, hospitals, banks and insurers, universities, ports and energy groups — organisations where a document has to be found, proved and correctly destroyed long after everyone has forgotten writing it.
That experience is most of what you are buying since Webware is not another boxed software. As we serve several industries, we know companies are different hand have different needs.
See who runs on Webware →
The team behind the platform, across our Tallinn and Tartu offices.
Two sides of the same system: Hub, where your administrators decide how the organisation works, and Portal, where everyone else simply gets the work done.
After talking with our clients we learned that daily users and document managers or administrators have different needs. So to keep the powerhouse of Hub, we now have easy-to-use Portal for everyone else.
Document types, workflows, permissions and retention, configured by your own people — no developers, no vendor ticket, audit-ready in seconds.
See Hub →
Create, sign and route a document in a few taps, on a desktop or a phone, with no training — which is what makes the rest of the system actually get used.
See Portal →
Since 2002 the goal has not changed: a secure, sustainable and genuinely usable platform for documents and information. What changes is the regulation around it — and keeping up with that is our job, not yours.
Organisations that started with us in the 2000s are still with us. We upgrade the platform underneath them instead of asking them to start again.
Your document types, workflows, permissions and retention rules are configuration your own administrators control — not a separate code branch per customer. So every client gets every improvement.
Retention schedules, an unbroken audit trail, eIDAS signing, National Archives handover and EU hosting are part of the platform, kept in step with current regulation.
Offices in Tallinn and Tartu, and support on working days from 9.00 to 17.00 — from people who know how your environment is set up.
Tell us how documents move through your organisation today - who approves, who signs, what has to be kept and for how long. And is everything always compliant?
We will show you what Webware would take off your plate.
